Office Manager

OFFICE MANAGER

Essential Functions:

1. Maintain complete and accurate financial records through use of QuickBooks accounting software system. Duties include making daily deposits, accounts payable and accounts receivable entry of revenue, preparing vendor checks for Executive Director to review and sign, reconciling credit cards and performing monthly and year-end accounting closing processes.
2. Prepare monthly and annual financial reports for Executive Director and RMHC Global as required.
3. Provide administrative support to the Executive Director.
4. Assemble required documents for designated CPA firm for annual audit, and state and federal tax files.
5. Prepare all RMHC Global required reports.
6. Prepare and send 1099s.
7. Prepare and send invoices for event sponsorships.
8. Create and maintain an orderly, efficient filing system in accordance with RMHC record retention policy.
9. Order and maintain appropriate inventory of office supplies.
10. Maintain records of all fixed assets and an inventory of all acquisitions and dispositions.
11. Serve as staff liaison with IT support service, printers/copier company and phone service and monitor and evaluate the ongoing IT strategy in order to ensure systems remain current and secure.
12. Serve as liaison with donation box/canister collection service.
13. In conjunction with Director of Development, prepare MSECC and CFC applications.
14. Monitor online giving sites and donations and generate reports as needed.
15. Process documentation for vehicle donation program.

Requirements:

• Must maintain discretion regarding confidentiality and privacy.
• Be dependable, flexible, and highly sensitive to and supportive of the mission of RMHC.
• Must be proficient in QuickBooks and Excel. Advanced knowledge of Microsoft Office required.
• Possess strong customer service skills, act in a professional manner, and be respectful of others.
• Ability to work on multiple/diverse complex issues, set priorities, create efficiencies, and exercise good judgement.
• Ability to perform work that is varied and moderately complex with assignments that are semi-routine in nature where ability to recognize deviation from accepted practice is required.
• Demonstrated organization, problem-solving and decision-making skills with the ability to accept direction and work in both a flexible, team-oriented environment, as well as independently.