Administrative Support Specialist

Freestone Environmental Services, Inc. (www.gofreestone.com) a multi-disciplinary consulting firm, is currently seeking to hire a talented individual to serve as an Administrative Support Specialist supporting the National Oceanic and Atmospheric Administration’s (NOAA) Office of Response and Restoration (OR&R – www.response.restoration.noaa.gov).

This position will be located in Silver Spring, MD. OR&R is a program office in the National Ocean Service that responds to threats in order to protect and restore coastal resources. To do this OR&R provides interdisciplinary scientific response to releases of oil, chemicals, and contaminants, protects and restores NOAA trust resources, and promotes the protection and restoration of coral ecosystems. The Administrative Support Specialist will manage the administrative functions of operating an efficient and effective office.

·        Provide front office duties, which includes answering the phone, greeting guests, and other administrative tasks.

·        Support the Director by coordinating the Director’s calendar and providing materials for meetings, etc.

·        Process and manage Time and Attendance (T&A) Reports utilizing the WebTA system.

·        Process travel arrangements (domestic and international) utilizing NOAA’s travel system, E2 Solutions.

·        Create office procedures and help communicate and disseminate the information through presentations and trainings.

·        Support the management of property inventory and tracking.

·        Order and distribute office supplies.

·        Provide back-up support for the development of conference packages for management approval.

·        Provide specialized support for specific projects, events, and activities on an as needed basis.

·        Strong communication skills both oral and written.

·        Team oriented.

·        Ability to juggle competing demands and prioritize office needs.

·        Comfortable working with team members in disparate geographic locations.

·        Must be detail oriented.

·        Strong customer service skills.

·        Knowledge of Federal Travel Regulations and E2 Solutions is a plus.

·        Comfortable learning new software programs.

·        Familiarity with NOAA policies, procedures and systems for time and attendance, travel management, financial tracking, etc. is highly desirable.

Please submit your resume, the contact information for three (3) references, Freestone application form (https://www.gofreestone.com/Careers.html), and a cover letter explaining how your qualifications meet the requirements of the position to: jobs@gofreestone.com with the following subject line: Admin.