Financial Administrator
Job Summary:
Supports a university accounting-related area or program.
Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Facilities, Purchasing, IT, etc.
Reviews a portfolio of multiple depts' financial operations comprised of work that involves some complex problems &/or decisions.
Specific Responsibilities:
Budget:
- Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
- Prepares analysis & reports.
- Provides account research.
- Assists with budget projects.
- Updates budget estimates & provides commitment tracking support for all financial activity.
- Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
- Coordinates &/or provides information for the annual salary review process.
- Reviews & reconciles actual expenses to budget per NU Audit guidelines.
- Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting:
- Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.
- Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
- Records journal entries and creates reports.
- Performs financial account reconciliations, statement analysis, and transaction research.
- Provides support for annual audit workpapers and quarterly financial statement workpapers.
- Maintains, and updates financial models and analysis.
Transactions:
- Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
- Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
- Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
- Processes transfer &/or appropriation charges & may balance &/or close accounts.
- Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
- Maintains Chart of Account lists.
- Prepares & delivers bank deposits
- Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
- Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
- Controls account availability for all chart strings.
- Provides support for internal &/or granting agency audit requests.
- Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
Grants &/or Awards:
- Works with Dept &/or Research Administrator regarding financial grants management issues.
- Provides data for grant proposals; submits proposals
- Interacts with faculty, staff &/or funders to build relationships, transfer knowledge, &/or advise on research policies & procedures.
- Monitors commitments and expenditures to ensure compliance with granting agency guidelines.
- Verifies accurate set up of sponsored project accounts.
Administration:
- Processes & presents data & information through the application of database, graphic & spreadsheet software.
- Obtains data by downloading from enterprise systems; develops and runs queries.
- Identifies sources for data & information to be used & completes special financial projects such as (enter in explanation of special projects):
- Performs general office support activities
- Manages operation of or interaction with a computer system or system processes that support the area or program.
- Ensures that area service level goals are met.
Training:
- Provides training and support to related university units or program participants; maintains website and training materials
Supervision:
- Supervises temporary, part-time or work study students
- Provides work direction to others
- Supervises other employees
- Assists with hiring employees
Miscellaneous:
- Performs other duties as assigned.
Minimum Qualifications:
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
- 2 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.