Receptionist- Administrative Assistant
Responsibilities
- Act as the point of contact between the executives and internal/external clients
- Book travel arrangements
- Order office supplies
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Handle requests and queries appropriately
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Maintain contact lists
- Maintain diary, arrange meetings and appointments and provide reminders
- Take dictation and minutes and accurately enter data
- Monitor office supplies and research advantageous deals or suppliers
- Produce reports, presentations and briefs
- Develop and carry out an efficient documentation and filing system
Skills
- Proven experience as a receptionist, assistant, senior executive assistant or in other secretarial position
- Administrative Writing Skills
- Microsoft Office Skills- Excel
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Verbal Communication
- Office Administration Procedures
- Typing Skills
- Attention to Detail
- Accuracy
- Multitask
- Telephone Skills
- Teamwork
- Discretion and Judgment
- Patience
Excellent knowledge of MS Office
- Proficiency in English- Spanish Speakers preferred
- Exemplary planning and time management skills
- Up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality